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SCOPE STATEMENT/WBS EXERCISE
Instructions: Continuing to use your Business Case project, this exercise will require you to complete a scope statement similar to Exhibit 7.4 on page 219 of the Kloppenborg textbook. However, your Deliverables and Acceptance Criteria need to be more detailed and specific than those listed in the textbook exhibit (more detail is provided below).
Copy and paste your Business Case.
Draft a detailed scope description for this project. This should provide detail on the scope of the project that would justify the six (6) Deliverables to be identified. This should be about a paragraph long.
Provide six (6) key deliverables that are required within the project. Then state what the Acceptance Criteria would be to consider these Key Deliverables completed. Acceptance Criteria need to follow SMART criteria. That means that these need to be Specific, Measurable, Achievable, Relevant and Timely. This exercise only needs to identify six (6) of the potential Deliverables needed in the project.
Deliverables are sub-projects that need to be completed to ensure completion of the overall project. So basically, you are breaking down the sub-project into smaller “bites”. The six (6) Deliverables you select do not need to add up to the overall project or to re-phrase, you are not breaking the project into six (6) equal pieces you are just identifying six (6) of what may be numerous Deliverables. Project management, project budget, and project charter are not Deliverables. Project Initiation, Project Monitoring and Controlling, and Project Closing are phases of project management and not Deliverables.
Your Acceptance Criteria is the situation that exists to demonstrate that the Deliverable has been completed. For instance, a Deliverable for a home renovation could be “Paint the bedroom” which would have a potential Acceptance Criteria of “Bedroom has been painted Desert Rose Tan, all outlet covers/switch plates have been replaced, and all painter’s tape removed”. A project team member can look at the bedroom and see that the room is painted tan, all fixture covers are replaced and all tape is removed from the window and trim. This Deliverable can be “accepted” as complete. Acceptance Criteria should be drafted in the past tense representing this has been completed.
Business Case:
Project Scope Statement
Scope Description:
Key Deliverables with acceptance criteria:
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KEY DELIVERABLES |
ACCEPTANCE CRITERIA |
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1. |
1. |
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2. |
2. |
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3. |
3. |
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4. |
4. |
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5. |
5. |
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6. |
6. |
Instructions: Instructions: You will use your Deliverables/Acceptance Criteria to complete the WBS Structure with Activity List exercise. The template is provided on the next page. Utilizing the identified six (6) Key Deliverables provided above, you will identify three (3) activities that need to be completed to create the overall Key Deliverable. (See Exhibit 8.3 on page 251 for an example of WBS with Activities List). The textbook does not need to be cited or referenced in this exercise.
The WBS with Activities list takes the Deliverable and breaks it down into the smallest work package possible. If you can break an Activity down into smaller tasks then it is not at the smallest point. Your WBS should read like a checklist of items to be completed. Keep in mind this is a work package not a singular task. So, if you were painting a room an Activity would not be “buy painter’s tape” it would be “tape off trim/molding” or “remove all outlet face covers”. Again, a team member can look at the room and see whether the face covers of outlets or light switches have been removed or that all windows, doors and trim have been taped off and can “check” that off the list as complete. If you list activity as “tape room” this is not descriptive enough as you do not identify what is to be taped off.
This should be a checklist of items that need to be completed to ensure that the Deliverable is completed and the Acceptance Criteria is met. Do not try to identify three (3) Activities to complete the entire Deliverable just provide three (3) that would be part of a potential full list of Activities to be completed. Activities should be drafted in the past tense to represent the work has been completed and not in the future tense as work needing to be completed.
For this exercise you will identify a sampling of three (3) activities that need to be completed to create the overall Key Deliverable. Replace each of the Deliverables (1-6) with your Deliverables form the above exercise. (See Exhibit 8.3 on page 251 for an example).
EXAMPLE:
Incorrect:
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1.0 |
Deliverable 1: Paint the Bedroom |
Correct:
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WBS with Activities List |
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0.0 |
Project Title |
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1.0 |
Deliverable 1 |
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1.1 |
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1.2 |
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1.3 |
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2.0 |
Deliverable 2 |
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2.1 |
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2.2 |
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2.3 |
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3.0 |
Deliverable 3 |
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3.1 |
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3.2 |
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3.3 |
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4.0 |
Deliverable 4 |
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4.1 |
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4.2 |
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4.3 |
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5.0 |
Deliverable 5 |
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5.1 |
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5.2 |
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5.3 |
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6.0 |
Deliverable 6 |
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6.1 |
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6.2 |
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6.3 |
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