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ENGL510– Foundations of Professional Communication
Writing Assignment 4 Procedural Message
Background: Writing and Distributing a Set of Instructions
You have just been promoted from staff assistant in the Human Resources Office at Easy to Be Green to the new position of director of training, and your first project is to oversee the new reading, writing, and math courses. Recently, though, several department heads have complained that many employees do not know how to prepare and deliver presentations. You have begun to put together a short course on this, but the course will not be offered for a couple of months and only a small percentage of employees will be able to take it the first time anyway.
You decide that, in the meantime, you will create an instructions document that can be sent to all employees immediately. For some employees, who just need a refresher, this document will probably be enough. For others, it will be an interim solution until they are able to take the course.
Assignment
1. Drawing on ideas from the discussions and practice assignments as well as your own experiences in preparing and delivering presentations, compose a set of instructions on how to prepare and deliver an oral presentation to a live audience, that is, not for a presentation to be recorded for download. Follow these guidelines in writing your instructions.
2. Compose an email messagethat can be sent to all employees with these instructions as a document attachment. Your email message should serve as a brief transmittal message explaining the attachment. For purposes of submitting this assignment, the email message should be composed on a separate page at the beginning of the Word document that contains the instructions.
3. Post the assignment in the Week 7 Procedural Message dropbox no later than midnight Sunday. Note that there should be only one document, which will contain the email transmittal message and the instructions.
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