Business finance – accounting access assignment

ACCESS ASSIGNMENT

TABLES AND FIGURES FOR FIRST DELIVERABLE INSTRUCTIONS

Print and staple this document of tables and figures separately from the first deliverable instructions for ease of referring back and forth between instructions and tables and figures.

As a reminder from the first deliverable instructions,
the data shown in Table 2 of this document is
NOT to be entered into your database until completing the second deliverable
. The data is shown here for the purpose of giving students a frame of reference of what tables will be created in the first deliverable. Entry of this data when completing the first deliverable will result in a reduction in grade.

Table 1. Contents of Company Files and Database Tables

Information required

Table description

Table name

Data about employees

Employee master file

Employee

Data about inventory items

Inventory master file

Inventory

Data about customers

Customer master file

Customer

Data about sales transactions

Invoice transaction file 1

Invoice

Data about specific line items within each sales transaction

Invoice transaction file 2

InvoiceLine

Table 2. Database Tables

Employee Table

EMPCODE

EmpFirstName

EmpLastName

CommRate

21

John

Thomas

.04

22

Coby

McCool

.04

23

Chadwick

Branson

.06

Inventory Table

PRODNO

ProdDesc

UnitPrice

c1050

Calculator HP 10b

20.00

c1080

Calculator TI 2200

60.00

a1100

Auxiliary Hub

40.00

a1130

Cat 50 Cable

10.00

Customer Table

CUSTCODE

CustOrgName

CustCity

142

TechLogic

Tallahassee

190

University High School

Birmingham

204

Village of Mannheim

Mannheim

230

Dobler, Lenart & Ulonska, LLC

Niederkirchen

Invoice Table

INVNO

InvDate

EmpCode

CustCode

100022

09/05/202X

21

142

Remaining invoice data provided separately.

InvoiceLine Table

INVNO
PRODNO

QtySold

100022

c1050

20

Legend

UPPER CASE denotes a primary key.

denotes a foreign
key (a nonprimary key in one table that is the primary key of another table)


Figure 1. Office 365 User Interface

Quick Access Toolbar

File

tab

Office Ribbon

Figure 2. Access Opening Window View

Ribbon Group

Figure 3. Selecting Location to Save and Naming Database in Access

Change the file name to

LastNameFirstInitialAccessAssignment

Select to save your database

Select the location of where you would like to save your database

Page | 7

Quick Access Toolbar can be customized to include frequently used tools and menus.

FIGURE 4. Access Datasheet View

Views buttons allows you to quickly change from Datasheet to Design View.

Use these controls to navigate between records.

Office ribbons provide tools that are contextually sensitive to your current view.

The left side of the view is the Navigation Pane.

Section 2.2 naming a table.

Use
View
Design View

Employee

All open objects (tables, forms, queries, reports) will appear as a tab in this right-side pane.

Section 2.3 renaming a table.

Step 2: Right click on this tab to close the table.

Section 2.3 renaming a table.

Step 3: After closing the table from the right-hand pane, right click here to rename the table.

Figure 5: Table Design View

Field Properties section of Table Design View

Figure 6. Employee Table with EMPCODE Field Structure


Figure 7. Design View of Employee Table

Figure 8. Show Table Dialog Box

Figure 9. Table Relationships

Figure 10. Edit Relationship Window



Enforce Referential Integrity

Relationship Type

Page | 11

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