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Discussion question 7
You need to select a tool for project planning and scheduling from various tools available in the market. What factors would you consider in selecting the most appropriate software tool for your company? Based on the stated factors, how will you compare and evaluate a proprietary project management software tool against an open source tool?
Please submit your initial response through the Turnitin submission link below in addition to posting it to the Discussion Board thread.
Assignment 7
SerDoc is a company that manufactures customised medical equipment for hospitals and is about to initiate a project for building a new machine for a recent order from a hospital. The project involves the following six phases: initiating, requirements gathering, design, development and testing, documentation, deployment and testing. The project is scheduled to start on 15 October.
The duration and precedence relationships (or sequencing) between the tasks of the project are provided in the table below:
|
Phase |
Task Name |
Task ID |
Immediate Predecessor |
Time (Days) |
|
Initiating |
Defining the scope of the project |
1 |
5 |
|
|
Initiating |
Analysing the existing product which is being produced by SerDoc |
2 |
10 |
|
|
Requirements Gathering |
Preparing the requirements document and a high-level design |
3 |
1, 2 |
15 |
|
Requirements Gathering |
Conducting a proof of concept to validate the approach |
4 |
3 |
7 |
|
Requirements Gathering |
Signoff of requirements and a high-level design from the customers who have ordered the machine |
5 |
3 |
4 |
|
Design |
Design of hardware components |
6 |
5, 4 |
20 |
|
Design |
Detailed product specifications |
7 |
5 |
30 |
|
Design |
Detailed program design* |
8 |
7 |
20 |
|
Development and Testing |
Manufacturing of the shell of the machine |
9 |
7, 8 |
40 |
|
Development and Testing |
Assembling of the electronic components of the machine |
10 |
7 |
10 |
|
Development and Testing |
Testing of the circuit for accuracy of responses |
11 |
9, 10 |
40 |
|
Development and Testing |
Testing of the manufactured machine and calibration to standards |
12 |
11 |
15 |
|
Documentation |
Preparing an installation and user manual |
13 |
Finishes with 8, 12 |
30 |
|
Deployment and Testing |
Installation of the machine at the hospital |
14 |
12 |
5 |
|
Deployment and Testing |
Conducting trials and checking all functionality at the hospital after installation |
15 |
12, 14 |
10 |
|
Deployment and Testing |
Getting client signoff |
16 |
13, 15 |
0 |
|
Deployment and Testing |
Training hospital technicians for using the machine |
17 |
12 |
15 |
|
Deployment and Testing |
Commissioning of the machine at the hospital |
18 |
8 |
9 |
*This task can begin 5 days after starting Task 7.
Part 1
On the basis of the above information, use Microsoft® Project to create a project plan that lists project tasks, establishes precedence relationships between tasks, sets precedence relationships, calculates the project duration, and identifies the critical path. While preparing the project plan, categorise the project tasks in the different phases of initiating, requirements gathering, design, development and testing, documentation, and deployment and testing.
What is the end date of the project?
Submit a screen shot of the Microsoft Project plan in the same document as your answer.
Part 2
After looking at the schedule that you have created, the client has objected to the project completion date. The client wants the project to be completed at least 30 days before the current completion date. According to the client, there should be no reduction in the duration of some activities, such as the installation of the machine at the hospital, conducting trials and checking all functionality at the hospital after installation, and getting client signoff, as the current estimate for these tasks itself is very aggressive.
Activities that can be considered for reducing the duration by adding resources are the following:
Manufacturing of the shell of the machine: A maximum of 4 resources can be added at an additional cost of $500 per day per resource.
Assembling of the electronic components of the machine: A maximum of 1 resource can be added at an additional cost of $700 per day.
Testing of the circuit for accuracy of responses: A maximum of 3 resources can be added at an additional cost of $300 per day per resource.
Testing of the manufactured machine and calibration to standards: A maximum of 1 resource can be added at an additional cost of $200 per day.
Given the above data, what would be the maximum reduction in the duration of each task that can be achieved by using all the additional resources? What would be the additional cost for the same?
Submit a screen shot of the modified Microsoft Project plan in the same document as your answers
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